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Registration of Food Businesses

What is registration?

All food businesses are legally required to register with their Council at least 28 days before they intend to start trading.  Registration is free and involves completing a simple form to confirm the business's trading name, address, ownership, type of food activity and the opening date.  Registration is a one-off process and the food business only needs to notify the Council if there are any significant changes.

Why register?

It is a legal requirement for a food business to register with their Council.  This allows us to maintain a database of all the food businesses operating within our area so that we can target inspection and intervention programmes.  Food business operators must also notify us if the business closes or there are any changes to the business's ownership or food operations. 

Who needs to register?

All food business operations have to register any premises they use for storing, selling, distributing or preparing food. Food premises include restaurants, hotels, public houses, cafes, shops, supermarkets, staff canteens, kitchens in offices, warehouses, guest houses, delivery vehicles, buffet cars on trains, market and other stalls, hot dog and ice cream vans and so on.

The majority of food premises will have to be registered, although there are certain exemptions depending on the type of food activity and frequency of operations.  Please contact us if you are unsure whether your food business requires to be registered.   

When do I register?

Anyone starting a new food business must register with the Council at least 28 days before opening.

How do I register?

The application form for the registration of a food business establishment is available in the following formats:-

Download printable version of application form (PDF 90Kb) which can be uploaded to our online form by following this link, or send it in the post to Newcastle under Lyme Borough Council follow this link for our contact details or

Online Application (opens in a new window) will automatically be received by the Council and entered on to the register of the food premises

Change to food premises registration

Online Application (opens in a new window)

There is no charge for registration and the Council cannot refuse to register premises. Registration is a one-off process, but the food business operator must notify the Council of any significant changes in ownership or operations.

The food premises register

We are required to keep a public register containing the name and address of the food premises concerned and the type of business operated there.

Advice on running a food business

If you would like any advice on food hygiene prior to any visit you can request this online, please follow this link.  This can either be a telephone call back which is free of charge or we can provide additional support in the form of Food Safety Direct.

Food Safety Direct provides a more in depth report with detailed recommendations from a Food Safety Officer.  The officer would attend the business prior to any formal inspections and highlight any matters that may become an issue during the final inspection.  The officer works with the food business owner so that they are fully equipped to attain a satisfactory food safety rating. There is a charge for this additional support, advice and Safer Food Better Business pack (please see our Fees and Charges).  There is also guidance available on the Food Standards Agency website.

If you require any further information please contact the Food and Safety Team.


Last updated 2 December 2019

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